Notice of Technical Meeting
& Annual General Meeting of Members
TAKE NOTICE that the Canadian Outrigger Racing Association (the “Corporation”) will hold via Zoom live videoconference its Annual Technical Meeting and Annual General Meeting of Members on Sunday, November 26, 2023
Whereas the Bylaws of the Corporation permit the holding of a Directors’ Meeting or a Members’ Meeting by entirely electronic means, and the Directors of the Corporation have approved the holding of its 2023 Annual Technical Meeting of the Directors and its 2023 Annual General Meeting (AGM) of the Members by entirely electronic means, we will hold our Meetings in a virtual only format, which will be conducted via Zoom live videoconference. All Members of the Corporation and duly appointed proxyholders are welcome and encouraged to participate in both meetings. Members are not entitled to vote at the Annual Technical Meeting. Individual CORA Members are entitled to vote at the AGM, but CORA Member Clubs are not entitled to vote at the AGM. Please find further Meeting details on attendance and voting below.
1. Annual Technical Meeting
The Annual Technical Meeting of the Board of Directors will be held from 1:00pm to 2:00pm (Pacific Time) for the following purposes:
a) to review race sanctioning forms received from CORA Member Clubs for 2024 CORA sanctioned races; and
b) to discuss such other business as may properly be brought before the meeting.
2. Annual General Meeting of Members
The Annual General Meeting of Members will be held from 2:00pm to 4:00pm (Pacific Time) for the following purposes:
a) to receive and consider the reports of the directors on 2023 activities;
b) to receive and consider the unaudited financial statements of the Corporation for the current fiscal year and the proposed budget for 2024;
c) to waive the auditor for the ensuring year;
d) to elect directors; and
e) to transact such other business as may properly be brought before the meeting.
Meeting Details
Login details are as follows:
https://us02web.zoom.us/j/85646413998?pwd=cUJ4R2Z3YW1lSkxTSVhpcmlFTmhHUT09
Meeting ID: 856 4641 3998
Passcode: 693107
Members of the Corporation will be able to vote during the AGM using the functionality available on Zoom in accordance with the instructions given by the Chair at the start of the meeting which may be using the “raise hand” function or by voice confirmation. An internet connection will be required. In order to access the Meeting through Zoom, Members will need to download the Zoom application onto their computer or smartphone and then once the application is loaded, enter the Meeting ID and Password.
Members of the Corporation and duly appointed proxyholders participating via video will be asked to identify themselves before the beginning of the Meeting and can attend the Meetings online through Zoom where they can participate, vote (AGM only) or submit questions during the Meeting’s live videoconference.
Proxy Voting
If you cannot join the AGM videoconference in person you may vote by proxy by completing a proxy form and providing it to someone who will join the AGM videoconference. Proxy forms are available here and must be submitted by Friday, November 24, 2023 to ensure that the proxy is deposited with the Chair prior to the commencement of the Meeting.
Nominations for Director
CORA is seeking ambitious members to serve as directors for the next term. If you are passionate about outrigger racing and would like to contribute your time and knowledge to the growth of outrigger racing in our community, consider getting involved by being nominated as a CORA director. Director nomination forms are available here and must be submitted to CORA no later than Friday, November 24, 2023.
DATED at Vancouver, British Columbia, this 2nd day of November, 2023.
BY ORDER OF THE BOARD OF DIRECTORS
Ronald Chin
President