Notice of Technical Meeting
& Annual General Meeting of Members
TAKE NOTICE that the Canadian Outrigger Racing Association (the “Corporation”) will hold via Zoom live videoconference its Annual Technical Meeting and Annual General Meeting of Members on Sunday, November 21, 2021
Whereas the Bylaws of the Corporation permit the holding of a Directors’ Meeting or a Members’ Meeting by entirely electronic means, and the Directors of the Corporation, due to necessary precautions taken as a result of the COVID-19 pandemic, approved at its October 6, 2021 Board Meeting the holding of its 2021 Annual Technical Meeting of the Directors and its 2021 Annual General Meeting (AGM) of the Members by entirely electronic means, we will hold our Meetings in a virtual only format, which will be conducted via Zoom live videoconference. All Members of the Corporation and duly appointed proxyholders are welcome and encouraged to participate in both meetings. Members are not entitled to vote at the Annual Technical Meeting. Individual CORA Members are entitled to vote at the AGM, but CORA Member Clubs are not entitled to vote at the AGM. Please find further Meeting details on attendance and voting below.
1. Annual Technical Meeting
The Annual Technical Meeting of the Board of Directors will be held from 1:00pm to 2:00pm (Pacific Time) for the following purposes:
a) to review race sanctioning forms received from CORA Member Clubs for 2022 CORA sanctioned races; and
b) to discuss such other business as may properly be brought before the meeting.
2. Annual General Meeting of Members
The Annual General Meeting of Members will be held from 2:00pm to 4:00pm (Pacific Time) for the following purposes:
a) to receive and consider the reports of the directors on 2021 activities;
b) to receive and consider the unaudited financial statements of the Corporation for the current fiscal year and the proposed budget for 2022;
c) to waive the auditor for the ensuring year;
d) to elect directors; and
e) to transact such other business as may properly be brought before the meeting.
Login details are as follows:
Meeting ID: 844 5666 2032
Members of the Corporation will be able to vote during the AGM using the functionality available on Zoom in accordance with the instructions given by the Chair at the start of the meeting which may be using the “raise hand” function or by voice confirmation. An internet connection will be required. In order to access the Meeting through Zoom, Members will need to download the Zoom application onto their computer or smartphone and then once the application is loaded, enter the Meeting ID and Password.
Members of the Corporation and duly appointed proxyholders participating via video will be asked to identify themselves before the beginning of the Meeting and can attend the Meetings online through Zoom where they can participate, vote (AGM only) or submit questions during the Meeting’s live videoconference.
If you cannot join the AGM videoconference in person you may vote by proxy by completing a proxy form and providing it to someone who will join the AGM videoconference. Proxy forms must be submitted by Friday, November 19, 2021 to ensure that the proxy is deposited with the Chair prior to the commencement of the Meeting.
Nominations for Director
CORA is seeking ambitious members to serve as directors for the next term. If you are passionate about outrigger racing and would like to contribute your time and knowledge to the growth of outrigger racing in our community, consider getting involved by being nominated as a CORA director. Director nomination forms must be submitted to CORA no later than Friday, November 19, 2021.
DATED at Vancouver, British Columbia, this 26th day of October, 2021.
BY ORDER OF THE BOARD OF DIRECTORS
(Print or complete form online and email to “firstname.lastname@example.org”)
2021 Race Sanctioning
CORA is now accepting applications for 2021 Race Sanctioning.
Please apply on-line at the following link:
Click here to view current race schedule.
Past AGM Minutes
AGM Minutes from previous years are available to view in the resource section.